Keep your space secure for staff and guests alike with visitor ID badges.

Your visitor ID badges should be easy to ready, and clearly show when a guest's visiting time has elapsed.

Visitor ID badges are an essential security feature of any business, organization, or educational institution. These badges enhance security and control while making visitors feel more comfortable while they’re in your space.

When it comes to visitor ID badges, there are best practices that every institution should consider.

Here are a few do’s and don’ts for visitor ID badges:

  1. Do provide all guests with badges
  2. Do use expiring badges or add a validity date to a badge
  3. Don’t make your badge easy to copy
  4. Don’t make your badge hard to read from far away

Following these do’s and don’ts will help keep your visitors, staff, and building safe at all times. Ready to learn more?


Do provide all guests with badges

Every guest entering your building should receive a badge. This process ensures that every visitor has checked in prior to entering and that they have legitimate reasons to be in the building.

It’s critical to follow this protocol for each and every guest. Giving some guests a badge and allowing others to enter without one will create confusion for both staff and visitors. It can also compromise the safety and security of the facility.


Do use expiring badges or add a validity date to a badge

One of the most crucial security protocols to put in place for visitor ID badges is to make them valid only for a set time. If your visitor badge has no expiration or validity date, visitors can come and go whenever they want in the future.

By using expiring badges or adding a prominently displayed validity date to a badge, you ensure that visitors can access the space only during their appointed date and time.


Don’t make your badge easy to copy

Unfortunately, having a simple badge that anyone can replicate isn’t enough to secure your facility. If your badge is easy to copy, it could be possible for someone make their own and get into the building without having to go through the proper protocols.

Consider marking the badge with a unique stamp or logo or issuing a different color each day.


Don’t make your badge hard to read from far away

One of the functions of visitor ID badges is to help staff and other visitors identify who they’re talking to or passing in the hallways. If your badge is small and hard to read, people will not be able to discern a properly badged visitor from a safe distance.

Badges should be printed with large enough print that there’s no question that the visitor has been screened and is permitted in the building.


Do improve security with visitor ID badges

Visitor ID badges can be a simple way to improve the security of any space. If clear rules are established, and best practices are followed, both staff and visitors will have a more pleasant experience while in your facility.

Contact our team at LoneStar Badge & Sign for help purchasing visitor badges — we’re happy to help your healthcare organization, school, or business create the perfect visitor badges for your needs. You can also view our badge options in our online store.